Network faxing a complete system

The Fax Server IP makes network-based faxing easy. Based largely upon Internet technology, it overcomes many of the complications, which can afflict the implementation of a network application. This way set-up costs are kept to a minimum. The Fax Server IP is comprehensive solution providing hot plug-in network appliance fax hardware, printing and management software. It fulfils all the functions a fax system requires, including:

• Reception, distribution and printing. Fully integrated with e-mail

• Conversion of print commands to fax transmission and feedback reports by e-mail if required.

• Archiving of fax traffic on the server, with comprehensive search options.

Incoming fax traffic

The Fax Server IP directs incoming faxes to a local or Internet e-mail address. This way the person assigned to handle inbound correspondence receives all incoming faxes. Separate faxes can then be forwarded to the appropriate person or department as attachments with e-mail messages. This avoids creating two separate workflows, which would be the case if e-mail and hardcopy faxes were dealt with separately. The distribution of faxes inside and outside the organisation is automatic, fast and efficient.

Now mobile staff and home workers can receive their faxes on time. If your organisation has more than one fax number, each can be linked to a separate e-mail address so that incoming faxes are routed directly to the right person or department. (For this option to work, your telephone system must support this function.)

Out going fax traffic

Faxing can be done from any workstation on the network. Outgoing faxes are created using the standard Windows metaphor of printing to the fax-printer. This can be done with any PC application, be it a word processor, spreadsheet program or any other type of software. The advantage of this is that the output from virtually any application can be faxed. The fax print command opens the address book from which you can then select the destination that you want to send the fax to. The user can request a confirmation of successful fax transmission through e-mail.

All relevant information about the fax, such as the used application, document name, comments and recipient, are permanently stored together with the fax in the fax archive database. Because the Fax Server IP uses internet protocols for communication, the printing and sending of faxes is compatible with both the internet and local networks. This means that both local users as well as mobile users on remote networks can send and receive faxes and reports through the Fax Server IP.

The standard address book in Microsoft Windows, which can be shared with other applications such as Microsoft Outlook, is often used to send faxes. However, the Fax Server IP also has its own separate address book.